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Article III – Membership
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Bylaws
of
The Pages Pond Homeowner’s Association, INC.
As Amended 1
Name and Location
The name of the corporation is Pages Pond Homeowners
Association, Inc., hereinafter referred to as the “Association” or “PPHA”. Its principal office shall be the Pages Pond
residence of the current President of the Association Board. Meetings of
members and directors will be held ordinarily on Association grounds or, at the
discretion of the board, at a nearby off-grounds location.
Definitions
Section 4. “Declaration” shall mean and refer to the Pages Pond Declaration of Covenants, Conditions and Restrictions, as amended, recorded in the Register of Deeds of Mecklenburg County, North Carolina in Book 5656 at Page 0469 and supplemented in Book 7416 at Page 309; except that lot 1 as shown in Map Book 25 Page 607 as revised in Map Book 26 Page 821 is excluded from the Association and, therefore, the purview of the Declaration.
Section 10. “Phase I” of Page’s Pond Homeowners
Association shall mean and refer to residential lots 1 thru 4 and 6 thru 20
(there being no lot 5) recorded in map book 22 at Pages 196 and 187 Mecklenburg
County Public Registry; Page 186 as amended in Map Book 22 at Page 609 of the
Registry. “Phase II” of Page’s Pond
Homeowners Association shall mean and refer to the residential lots 2 thru 28
recorded in Map Book 25 at Page 821 Mecklenburg County Public Registry.
Membership and Property Rights
Section 1. Membership. All owners shall be members of the
Association and shall be entitled to one vote per lot owned. Multiple owners of
a lot must agree on their vote; failing that, the board may elect to disregard
it.
Section 2. Property Rights. Each member shall be entitled to the use and
enjoyment of the Common Area (Commons) as provided in the Declaration. Any
owner may delegate his or her right of enjoyment of the Common Area to members
of his or her family, or to his or her tenants. Privileges may also be
extended, on a daily basis, to accompanied guests.
Meetings of Members
Section 1. Annual Meetings. A regular, annual meeting of the Members shall be held in January and December of each year at such a time and place as the Board of Directors may prescribe, reasonably accessible to the Members.
Section 2. Special Meetings. Special meetings of the Members may be called at any time by the board or by written request representing one-fourth (1/4) of the membership.
Section 3. Notice of Meetings. Written notice of each meeting of the Members shall be given by the Secretary, postage prepaid, at least ten (10) days but not more than fifty (50) days before such meeting, to each member entitled to vote thereat.
Section 4. Quorum. The presence at the meeting of Members entitled to cast one fourth (1/4) of the votes shall constitute a quorum for any action except as otherwise provided in the Articles of Incorporation, the Declaration of Covenants or these Bylaws.
Section 5. Proxies. At all meetings of Members, each member
entitled to vote may vote in person or by proxy. All proxies shall be in
writing and filed with the Secretary at least twenty four (24) hours prior to
the meeting.
Board of Directors
Section 1. Number. The affairs of this Association shall be managed by a Board of Directors who shall be members of the Association. The Board shall consist of four (4) Directors: Chairman, Vice-Chairman, Secretary and Treasurer.
Section 2. Term of office. The directors shall be elected by the Members.
a. The directors shall be association members in good standing and shall be elected by the membership for a term of two (2) years, with the terms of two of the directors beginning on even-numbered years and two on odd-numbered years.
b. The board shall consist of at least one (1) Phase I resident and one (1) Phase II resident.
c. No
director may serve more than two (2) consecutive terms as a director.
Section 3. Removal. Any Director may be removed from the Board, with or without cause, by a majority vote of all Members entitled to vote. In the event of death, resignation or removal of a director, a successor will be selected by the remaining directors and shall serve for the unexpired term of his/her predecessor.
Section 4. Compensation. No director shall receive compensation for any service he or she may render to the Association. However, any director may be reimbursed for his or her actual expenses incurred in the performance of his or her duties.
Section 5. Action Taken Without a Meeting. The directors shall have the right to take any action in the absence of a meeting which they could take at a meeting by obtaining the written approval of all the directors. Any action so approved shall have the same effect as though taken at a meeting of the directors.
Nomination and Election of Directors
Section 2. Election. Any nominee for an uncontested office
succeeds to that office. With respect to a contested office (i.e. multiple
nominees) the Secretary shall distribute a ballot to the membership. Nominees receiving a plurality of the votes
shall succeed to the office in question, except that no individual may hold
more than one office simultaneously.
Meetings of Directors
Section 1. Directors Meetings. The meetings of the Board of Directors shall be held at such time and place and with such notice as shall be determined by resolution of a majority of the Directors.
Section 2. Quorum. A majority of the directors must be present
in order to transact business.
Powers and Duties of the Board of Directors
Section 1. Powers. The
affairs of the Association shall be managed by the Board of Directors, which is
authorized to:
a. adopt and publish rules and regulations governing the use of the Common Area and the personal conduct of the Members and their guests thereon, and to establish penalties for the infraction thereof;
b. to suspend the voting rights and the right of a member to use the commons during any period in which such member shall be in default in the payment of Association dues or assessments. 20
c. Such rights may also be suspended after notice and hearing, for a period not to exceed sixty (60) days, for infraction of published rules and regulations;
d. exercise for the Association all powers, duties and authorities vested in or delegated to this Association and not reserved to the membership by other provisions of these bylaws or the Declaration;
e. declare the office of a board member to be vacant in the event such member shall be absent without excuse from two (2) consecutive Board meetings;
f. contract for the benefit of the Properties and delegate to such contractors the powers and duties to fulfill their contractual commitments, except those required by the Declaration to have approval of the Membership;
g. retain attorneys to represent the Association when deemed necessary by the Board.
Section 2. Duties. It
shall be the duty of the Board of Directors to:
i) fixing the amount of the annual assessment and any special assessments against each lot at least thirty (30) days in advance of each annual assessment period;
ii) providing due written notice thereof;
iii) foreclosing a lien against any property for which assessments are not paid within thirty (30) days of its due date or to bring an action at law against the owner personally obligated to pay.
c. upon request by a Member, issue a certificate setting forth whether or not a given assessment has been paid;
d. procure and maintain insurance covering the Association, including a comprehensive policy of public liability insuring the Association in an amount not less than one million dollars ($1,000,000.) for claims of personal injury and/or property damage arising out of a single occurrence, such coverage to include protection against liability for non-owned and hired automobiles and liability for property of others.
e. cause all Members having fiscal responsibilities to be bonded, as it may deem appropriate.
f. cause the Common Area to be maintained;
g. maintain any dedicated streets within the Properties which are not accepted for dedication by an appropriate governmental authority.
h. if and when appropriate pursuant to the Declaration, cause the exterior of dwellings on Lots to be maintained or cause dwellings on lots to be repaired or rebuilt in the event of casualty damage; and
i. maintain such properties and perform such services as are set out in the Declaration.
j. Prior to December 31 of each year, the incoming board shall prepare, in consultation with its outgoing counterpart, a detailed line-item budget for the following calendar year and, following Notice and Quorum procedures provided for in Article V(6) of the Covenants, present it to the membership for approval at the first general meeting in the new year.
Committees
The Board of Directors shall appoint an Architectural Review Committee, as
provided for in the Declaration. In
addition the Board may appoint other committees as it deems appropriate in
carrying out its purpose. At a committee
meeting, a quorum shall be a majority of the members of the Committee.
Books and Records
The books, records and papers of the Association shall be at all times
during reasonable business hours and upon reasonable notice, subject to
inspection by any Member. The Articles
of Incorporation, the Declaration of Covenants and the Bylaws of the
Association shall be available for inspection by any member at the place of
business of the Secretary or may be purchased at a reasonable cost.
Assessments
As more fully treated in the Declaration, each member is obligated to pay
the Association annual and special assessments which are secured by a
continuing lien upon the property against which the assessment is made. Any assessments which are not paid within
thirty (30) days after the due date shall be delinquent. If the assessment is
not paid within sixty (60) days after the due date, the assessment shall bear
interest from the date of delinquency at the rate of the lesser of twelve (12)
percent per annum or the maximum interest rate allowable by law and the
Association may bring an action against the Owner personally obligated to pay
the same or foreclose the lien against the property, and interest, costs and
reasonable attorney’s fees of any such action shall be added to the amount of
the assessments. No owner may waive or
otherwise escape liability for the assessments provided for herein by nonuse of
the Common Area or abandonment of his or her lot.
Indemnification
Section 1. Extent. In
addition to the indemnification otherwise provided by law, the Association
shall indemnify and hold harmless its current and former directors, against all
liability and reasonable litigation expenses, including attorneys’ fees,
incurred by them in connection with any action, suit or proceeding, or
threatened action, suit or proceeding, arising out of their status as directors
of the Association, to the maximum extent permitted by law.
Section 2. Determination. Any indemnification under Section 1 shall be
paid by the Association in any specific case only after a determination that
the director, or former director, did not act in bad faith or was not liable or
guilty by reason of willful misconduct in the performance of duty. Such determination shall be made (a) by an
affirmative vote of a majority of all the directors who are or were not parties
to the action, suit or proceeding out of which the liability or expense for
which indemnification is to be determined arose, or against whom the claim out
of which such liability or expense arose is not asserted (“disinterested
directors”), even though less than a quorum, or (b) if the majority of the
disinterested directors so direct, by independent legal counsel in a written
opinion, or (c) by a court of competent jurisdiction.
Eminent Domain
1. Eminent Domain. If
all or any portion of the Common Area is taken by action in eminent domain, the
Association shall give written notice of the proceedings to all Owners, and the
condemnation award shall be fairly and equitably apportioned among the Owners
and the Association, as the court may determine. A condemnation award that is
not apportioned among the Owners by court judgment or by agreement between the
condemning authority and each affected owner shall be allocated first to the
repair, restoration and reconstruction of any remaining portion of the Common
Area and then any excess shall be distributed equally among the affected
owners. If requested by the court, the Insurance Trustee shall make disbursement
of the award.
2. Repair, Restoration, Reconstruction. If only a portion of a Common Area facility
is taken, the Board shall contract for the repair, restoration or
reconstruction, to the extent such is necessary and practical. If the cost of repair,
restoration and construction of the Common Area exceeds the amount awarded by
the court for such purposes, the difference may be recovered by a special
assessment levied equally against all owners.
Corporate Seal
The Association shall have a seal in circular form having within its
circumference the words: Page’s Pond Homeowners Association, Inc.,
Amendments
Section 1. These Bylaws
may be amended, at a regular or special meeting of the Members, by vote of a
majority of the membership.
Section 2. In the case
of any conflict between the Articles of Incorporation and these Bylaws, the
Articles shall control; in case of any conflict between the Declaration and
these Bylaws, the Declaration shall control;
and in the case of any conflict between the Articles and the Declaration, the
Declaration shall control.
Miscellaneous
The fiscal year of the Association shall begin on the first day of January and
end on the 31st day of December of every year.
I, the undersigned, do hereby certify:
That I am the duly elected and acting Secretary of Page’s Pond Homeowners
Association, Inc, a
That the foregoing Bylaws constitute the Bylaws of said Association, as duly adopted at a meeting of the Board of Directors thereof, held on the 17th day of November, 2001.
________________________________
George D. Meyding seal
Secretary _
_______________________________
As enacted November 17, 2001 and amended
February 8, 2003.